Project Register
Introduction¶
The Project Register provides a simple mechanism for surfacing key information for upcoming, current, and historic delivery.
It lives within the Technology SharePoint site and is accessible to all AM staff.
Project
"Project" is a proxy term for any deliverable in the problem lifecycle e.g. discrete features, OKRs, projects or programmes.
Process¶
Problem Owner must ensure that when a project or objective enters the Design Stage ensure that it is added to the Project Register and include:
- Title and Project/Objective Summary
- Delivery Owner
- Engineering Owner
- Team are added to the Project Register
The Delivery Owner is thereafter responsible for ensuring that the Register is kept up to date, by:
- Once implementation planning has been performed:
- Setting the Scheduled Completion Date
- Providing a link to a delivery plan (if appropriate)
- Throughout the Design and Implementation Stages, at least fortnightly:
- Providing an updated Delivery Status Summary
- Updating the Stage, Health, and Expected Completion Date
Fields¶
- Title - A memorable name of the project or objective
- Project/Objective Summary - A succinct summary of the purpose of the project. E.g. the intended outcome. Link out to documentation such as Product Board.
- Stage:
- Planning - Design Stage has commenced
- In progress - Implementation Stage has commenced
- In Warranty - Implementation is complete and the solution is released but within warranty
- Complete - Design, implementation, and release, is complete, and the warranty period has finished.
- Ownership, as outlined in Problem Ownership. Not all ownership fields are included for brevity.
- Problem Owner
- Delivery Owner
- Engineering Owner
- Health:
- On Track: The planned delivery date will be achieved
- Ahead: Delivery will be achieved ahead of schedule
- At Risk: Known risks may cause the delivery date to be missed.
- Complete: Delivery is done. (In Warranty or Complete stage only).
- Delivery Plan: a link to the relevant detailed delivery plan
- Status Summary: a point in time summary of the delivery status.
- Completed Date: The date that the project state changed to Complete.
- Scheduled Completion Date: The agreed date that the project is scheduled to completed. This is not the same as the expected completion date, which may change throughout the project.
- Expected Completion Date: The date that the project is expected to finish based on the current and most recent estimates.
Responsibilities¶
Owner | Responsibility |
---|---|
Problem Owner | Responsible for adding new projects to the Register and keeping it up to date. |
Delivery Owner | Accountable ensuring the Project Register is correct. Responsible for providing regular and timely status updates |